Guide to San Diego State Organizations

There’s a ton of procedure and processes for operating an organization. This guide will serve to dispel and prevent any mistakes. It will also serve as a quick start for accessing important documents for financial purposes and promotional aspects. This will be your most concise and vital manual for success. Good luck!

Getting Started

Go Here!

Starting Checklist:

1. Organizations must have a minimum of 5 officers who are SDSU students.
2. The student organization President and Treasurer MUST complete the Student Organization Conflict and Identity Awareness Training. SOCIA
3. The student organization President and Treasurer MUST complete the Officer Orientation. Officer Orientation
4. The student organization faculty/staff advisor must complete the Advisor Orientation. Advisor Orientation
5. Before continuing to the online application, you will need the following:

• Your Red ID number.
• The Red ID numbers of the student organization’s other four officers.
• The Red ID number, department, classification, and contact information for your Advisor
  (Please contact Student Life & Leadership at (619) 594-5221 if your Advisor does not want to disclose his/her Red ID number.)
• You will be required to upload your local Constitution/Bylaws from your computer, so please have those ready.

Bylaws
Oversized Affiliate Constitution/Bylaws – You will be required to upload your chapter bylaws during the on-line recognition process. In addition, if your organization is affiliated with a national, state or local organization you must also submit the constitution/bylaws of the national, state or local organization that specify membership eligibility, qualifications and privileges.

If your national, state or local affiliate Constitution/Bylaws are less than 4 MB (file size), you can upload them during the online recognition process as well. If the affiliate Constitution/Bylaws are more than 4 MB (file size), hand deliver a copy of them, or the website URL to SLL – Aztec Student Union, Rm 210, M-F 8am – 10:00pm.

The President and Treasurer will be required to personally provide an e-signature on-line before the application can be submitted for review.

TL;DR:
Get 5 members for your club’s Executive Board. Get an advisor. Write bylaws. Attend the orientations. Complete the online application.

Next Steps

It doesn’t end there, now you need to make sure your club runs efficiently and has good financials.

1. Mailbox
2. Student Union Office
3. More Forms

Financial Operations

So lets begin with a overview of the accounts and money sources.

To begin with you have a general purpose account for Student Organizations with account number: “0 19 XXXX”
This account can be used for supplies, dues/subscriptions, food, travel, insurance, room rentals, promotions, and board relations.

You also have an account from Associated Students that handles money from sources like Student Success Fee that starts with account number: “0 14 XXXX”

Forms
0 19 Reinbursements
0 14 Reinbursements
Budget Permissions

IRA & SSF Funds

Now, there is also funds from IRA and Student Success Fee. Visit the link below to learn more about them!

Policies

Now you can also ask for cash advances for these two sources as well as reimbursements. Fill out this form below and then fill out the summary after the transaction is carried out.

1. Advance and Reinbursements
2. Cash Advance Summary

Here are what you can spend those on:

Creating Invoices
Tool

Our Billing Address:
Treasurer/Biller Name
SDSU IEEE Chapter Organizations
College of Engineering
5500 Campanile Drive
San Diego, CA 92182-1326

Bill Receiver
Official Name
Organization Name
Address, State, Zipcode

Important Contact Information

Engineering Contacts:

Here’s who to contact to send your emails out!

Mechanical Engineering:

Alyssa Gager
Administrative Support Assistant
agager@sdsu.edu
(619) 594 7050

Civil & Construction Engineering:

Nicole Brokaw
Administrative Support Assistant II
nbrokaw@mail.sdsu.edu
(619) 594 6071

Associated Engineering Student Council
Contact List